SAUGUS – Despite some bumps in the road, school faculty and administration have been pleased with the overall implementation of the new MUNIS accounting software.”This is an enormous tool, I personally am very grateful for it,” said Pola Andrews, executive director of finance and human resources, at Thursday’s School Committee meeting.She explained that she has spent the past five weeks working out the kinks and it has started to pay off. Under MUNIS, faculty are able to track their own budget line items and view expense information in real time rather than requesting it.Andrews added that the committee will no longer have to be concerned with overspending, as MUNIS does not allow any expenditures that will breach the budget.”You will never be over again,” she said.Andrews has also been working with Town Accountant Joanne Gayron to ensure continued progress and minimize the chance of any errors.Andrews pointed out that the primary tasks going forward will be moving payroll information from the outgoing ACS system to MUNIS, adding descriptions to the current budget line items and resolving existing discrepancies with the district’s revolving accounts.”I don’t anticipate that this will happen again next year,” said Andrews. “Once we’re up and running, we’re just going to sail through.”However, committee member Arthur Grabowski did not share Andrews’ optimism.”That might be by the end of the school year,” he said, adding that he did not understand why $71,000 in stipends were listed in MUNIS.”The ability to delve into this budget on a monthly basis is greatly inhibited by this form,” said Grabowski.”I don’t think it’s the form,” Andrews responded.Grabowski recalled that in June, the committee had a significant sum of money that was unexpectedly left over. Therefore, he wanted to know how a similar situation will be prevented using MUNIS.”How do you explain what happened last year?” he asked.In response, Chairman Wendy Reed reminded him of the money that was saved during the spending freeze last year.”I don’t think we saved $300,000 on a spending freeze, I really don’t,” said Grabowski.
